CEDAR PARK S.T.E.M ELEMENTARY PTO
ARTICLE I – NAME, DESCRIPTION & PURPOSE
Section 1: NAME – The name of the organization shall be CEDAR PARK S.T.E.M. ELEMENTARY PARENT TEACHER ORGANIZATION. The PTO is located at CEDAR PARK S.T.E.M. ELEMENTARY SCHOOL, 7500 WHITNEY DRIVE, APPLE VALLEY, MINNESOTA 55124.
Section 2: DESCRIPTION – The PTO is a non-profit organization that exists for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code.
Section 3: PURPOSE – The purpose of the PTO is to enhance and support the educational experience at CEDAR PARK S.T.E.M. ELEMENTARY SCHOOL, to develop a closer connection between school and home by encouraging parental involvement, and to improve the environment at CEDAR PARK S.T.E.M. ELEMENTARY SCHOOL through volunteer and financial support.
ARTICLE II – MEMBERSHIP
Section 1: Membership shall be automatically granted to all parents and guardians of CEDAR PARK S.T.E.M. ELEMENTARY SCHOOL students, plus all staff at CEDAR PARK S.T.E.M. ELEMENTARY SCHOOL. There are no membership dues.
ARTICLE III – OFFICERS
Section 1: EXECUTIVE BOARD– The Executive Board shall consist of the following officers: President, Vice President, Recording and Communications Secretary, and Treasurer. Officer positions can be shared. The School Principal, or his/her designee, is a voting member of the Executive Board.
Section 2: TERM OF OFFICE – The term of office for all officers is one year, beginning immediately upon election, and ending upon officer election the following school year.
Section 3: QUALIFICTIONS – Any PTO member in good standing may become an officer of the PTO.
Section 4: DUTIES – Executive Board – Develop the PTO’s annual budget, establish and oversee committees to conduct the work of the PTO, establish fundraising programs, approve by majority vote of the Board unbudgeted expenditures of no more than $100.00.
President – Preside at General PTO meetings and Executive Board meetings, serve as the official representative of the PTO, and retain all official records of the PTO.
Vice President – Oversee the committee system of the PTO, assist the President and chair meetings in the absence of the President.
Recording Secretary – Record and distribute minutes of all Executive Board meetings and all General PTO meetings, prepare agendas for official PTO meetings, hold historical records for the PTO.
Communications Secretary – Manage communications and marketing for the PTO including, but not limited to PTO newsletters, email broadcasts, website, bulletin boards, etc.
Treasurer – Serve as custodian of the PTO’s finances, collect revenue, pay authorized expenses, report financial activity every month, prepare year-end financial report, facilitate an annual audit, and hold all financial records.
Section 5: BOARD MEETINGS – The Executive Board shall meet monthly during the school year, or at the discretion of the President.
Section 6: REMOVAL – An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board.
Section 7: VACANCY – If a vacancy occurs on the Executive Board, the President shall appoint a PTO member to fill the vacancy, for the remainder of the officer’s term.
ARTICLE IV – MEETINGS
Section 1: GENERAL PTO MEETINGS – General PTO meetings shall be held to conduct the business of the PTO. Meetings shall be held monthly during the school year or at the discretion of the Executive Board.
Section 2: VOTING – Each member in attendance at a PTO meeting is eligible to vote in favor of a particular topic, event or purchase. One vote per household. Only those members elected to the Board will make a final vote to take action on the topic, event or purchase. Absentee or proxy votes are not allowed.
Section 3 – QUORUM – Eight (8) members of the PTO present and voting constitute quorum for the purpose of voting.
ARTICLE V – FINANCIAL POLICIES
Section 1: FISCAL YEAR – The fiscal year of the PTO begins January 1 and ends December 31 of the same year.
Section 2: BANKING – All funds shall be kept in a checking account in the name of CEDAR PARK S.T.E.M. ELEMENTARY SCHOOL, requiring two signatures of the Executive Board and held at a local financial institution.
Section 3: REPORTING – All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly. The PTO shall arrange an independent review of its financial records each year.
Section 3: ENDING BALANCE – The organization shall leave a minimum of $5,000.00 in the treasury at the end of each fiscal year.
Section 4: CONTRACTS – Contract signing authority is limited to the President, Vice President or the President’s designee.
ARTICLE VI – BYLAW AMENDMENTS
Amendments to the bylaws may be proposed by any PTO member. Amendments presented at a PTO meeting shall be considered for voting at a subsequent meeting. 2/3 approval of the executive board is required to adopt an amendment to the Bylaws.
ARTICLE VII – DISSOLUTION
In the event of dissolution of the PTO, any funds remaining shall be donated to CEDAR PARK S.T.E.M. ELEMENTARY SCHOOL.
ARTICLE VIII – CONFLICT OF INTEREST POLICY
The board has adopted the CEDAR PARK S.T.E.M. PTO – CONFLICT OF INTERESTED POLICY. Please see the Conflict of Interest Policy for complete policy rules.
ARTICLE IX – PARLIAMENTARY AUTHORITY
The authority for this organization shall be “Robert’s Rules of Order Newly Revised.”
These bylaws were adopted on _______________.
Signed Printed Name
Signed Printed Name
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